21st of August 2017
INTERNAL/EXTERNAL
VACANCY ANNOUNCEMENT
As a registered charity, founded in 1979, Action Against Hunger operates in 37 countries. The international network of Action Against Hunger is represented in Paris, London, Madrid, Montreal and New York. Teams in the field combat hunger on 4 fronts: nutrition, food security, health, water and sanitation.
For our Finance Department in Borena - Mega, we are currently looking for the following professional:
Base Finance Administrator
Work Base: Mega
Availability: As Soon As Possible
Required Number: 1(One)
General Assignment:
Manage the base’s accounting and verify respective documents; Set up monthly cash forecasts
Duties and Responsibilities:
1: Keep the base’s accounting:
In collaboration with the Asst. Base Finance Administrator
- Handle the reporting part of the 2 cash accounts movements CST1ETB / CST2ETB respectively.
- Check the compliance of supporting documents presented for payment according to Action Against Hunger internal procedure.
- Keep records of every single transaction passed through cash accounts.
- Ensure good relations with financial partners (bank, tax office, etc
- Verify records of expenses on each invoice & monitor each invoice is in respect to basic financial standard. Don’t release payment for non completed documents.
- In charge of verifying and validating all the financial documents following the Action Against Hunger financial rules and regulations ( translation, information needed on a voucher, signature and supporting documents)
- Consolidate the weekly cash request and send to the Field Coordinator each Friday morning
- In case of cash difference, she/he has to refer to the Field Coordinator and Action Against Hunger could ask her/him to reimburse it because it is her/his responsibility.
2: Check compliance with purchasing procedures:
- Comply with purchasing procedures upon remitting advances;
- Inform the logistics department of purchasing procedures and of data required on the invoices.
3: Manage the accounting and administrative document sorting:
- Sort accounting documents;
- Sort rental contracts (leases, vehicles, etc.).
- Monitor and Settle monthly bills regularly (Electric & water, telephone, internet, etc) for both guesthouse & office respecting payment schedule.
- Monitor and Settle any type of taxes in respect to the payment schedule.
- Monitor and conduct provident fund deposit every month regularly
- Monitor and conduct pension fund deposit every month regularly
4: Carry out the monthly cash forecast:
- Collect financial information from project managers;
- Prepare the monthly cash forecast and sent to the capital Administrator.
5: Reporting:
- Posting of financial data on the monthly journal
- Prepare monthly report as per the financial policy of Action Against Hunger.
- Compile monthly report documents & ensure to send to Addis office in respect to the assigned schedule.
- Prepare cash journal and cash count reports every month to the head office in Addis in respect to the scheduled setup.
Qualification/Level of studies: Diploma/Degree in Accounting or Finance or related field from a recognized university/college with 0-1 year experience.
Required skills: Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing.
Local language Oromifa speaking and writing is Mandatory.