This job announcement has closed

The candidate serves as a personal and confidential staff assistant to Assistant Secretary and the Deputy Assistant Secretaries for the Department of Transportation (DOT) Office of the Secretary (OST) Office of Governmental Affairs. The Office of Governmental Affairs is responsible for coordinating all departmental relationships with Congress and assisting in the development and communication of the Department's legislative programs; maintaining liaison with states and local governments, labor, industry, and citizen groups to ensure the consideration of their views in the Department's decision-making process and to communicate Administration policies and initiatives to them. Governmental Affairs is responsible for supporting the goals of the Department's Strategic Plan focusing our efforts at the broad objective level, rather than the activity level. The candidate provides a wide variety of office management services, which contribute immeasurably to conserving the Assistant Secretary and the Deputy Assistant Secretaries time while also providing support to the Immediate Office of the Secretary when needed.

The Ideal Candidate Statement: The candidate must be highly organized, able to manage multiple calendars for senior political appointees, possess communication skills to interact with senior officials via telephone, email or in person, experienced in scheduling government travel, handling the vouchering process, experienced in operating a variety of office automation software.

PLEASE NOTE: This vacancy is limited to the first 75 applications received and will close at midnight on the closing date or at Midnight on the day we receive the 75^th application, whichever comes first.

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Reviewing applications

Open & closing dates

06/28/2017 to 06/28/2017
Salary

$66,510 - $103,639 per year
Pay scale & grade

GS 11 - 12
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Location

1 vacancy in the following location:
- Washington DC, DC 1 vacancy
Travel Required

Not required
Relocation expenses reimbursed

No
Appointment type

Permanent
Work schedule

Full-time - Full Time
Service
Promotion potential

12
Job family (Series)
- 0301 Miscellaneous Administration And Program
Supervisory status

No
Announcement number

OST.I-2017-0004
Control number

473107300

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As a Staff Assistant, you will:

Serve as a personal representative for the Assistant Secretary for Governmental Affairs, in providing technical guidance and assisting in telephone and personal contacts with high level officials of this and other departments and agencies; members of Congress and their staffs; the White House; executives of industry; labor organizations and state and local governments.
Advise all program managers, professional staff, and individuals outside of the organization on the Assistant Secretary view on current issues and concerns facing the organization. Note commitments made by the Assistant Secretary during meetings, informs the staff of those commitments, and arranges for the staff to implement them. Independently develops general policies and plans, and/or formulates new or revised policies and procedures to meet current or changing conditions. Coordinate all changes with senior staff to determine anticipated effect.
Conduct analytical studies to evaluate, develop, and recommend ways to improve the efficiency and effectiveness of the Assistant Secretary administrative work operations (e.g., develops new or modified work methods, organization structures, reorganization of records and files management, automation of administrative functions, etc.).
Schedule appointments, determine which take precedence, decide when an appointment may be interrupted, canceled or rescheduled as necessary without prior approval. Deal with highly technical or detailed information, refer callers to the proper official or staff member.
Serve as office liaison between the Assistant Secretary and the professional and administrative staff, providing instruction and guidance to the subordinate offices that perform administrative and management functions.

Who May Apply

This job is open to…

Applications will be accepted from any U.S. Citizen.

Applicants eligible for status consideration (i.e., current/former status employees, VEOA eligible veterans) are encouraged to also apply to: OST.I-2017-0003.

Questions? This job is open to 0 group.

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Conditions of Employment

You must meet specialized experience to qualify.
Submit application and resume online by 11:59 PM EST on the closing date.
Review Required Documents Section as documents are required by closing date
Announcement also advertised to Status & VEOA Applicants: OST.I-2017-0003
May be used to fill similar positions at DOT within 60 days of closing.

CONDITIONS OF EMPLOYMENT:

SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).

Qualifications

To meet the minimum qualifications for this position, you must meet either the education or experience qualifications for the grade at which you are requesting consideration.

To qualify for the GS-11, on Experience, you must have at least one year of specialized experience equal or equivalent to the GS-09 grade level in the following:

Experience recommending changes in administrative policies, devise and install procedures and office practices affecting all members of the organization.
Experience providing executive office administrative work and resolving administrative problems.

To qualify for the GS-11 on Education alone, you must have:

Ph.D. or equivalent doctoral degree
3 full years of progressively higher level graduate education leading to such a degree
A LL.M., if related

You can also qualify based on a combination of higher level graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application.

To qualify for the GS-12 (in addition to the GS-11), on Experience, you must have at least one year of specialized experience equal or equivalent to the following:

Experience independently conducting analytical studies to evaluate, develop, and recommend ways to improve the efficiency and effectiveness of the Assistant Secretary administrative work operations.
Experience developing new or modifying work methods, organization structures, reorganization of records and files management, and automation of administrative functions.

You cannot qualify on education at this level, you must have experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Applicants must meet all qualification requirements by the closing date of this announcement.

Additional information

Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

You will be evaluated for this job based on how well you meet the qualifications above.

DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.

If you meet the qualification requirements, your application will be placed in one of four categories: Platinum, Gold, Silver or Bronze, which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.

Your application will be rated on the extent and quality of your experience, education and training relevant to the position. The answers you select in the on-line process must be substantiated in your application package. If upon review, it is determined that your described work history, competencies, and/or supporting documents do not support your answer choices, your application may be updated or you may not be referred to the selecting official. Please ensure that your work history provides enough details to support your answers. The Automated Staffing Office is ultimately responsible for determining your final rating.
To preview questions please click here.

Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

The following is a list of documents that are only required based on the type of position and consideration for which you are applying. Please review each of the following sections to determine which, if any, additional documents you need to provide with your application.

TRANSCRIPTS - Transcripts are REQUIRED if there is a stated education requirement for the series OR if you are substituting education for experience. The transcripts need not be official, but must show that you meet the stated education requirements, including specific major or class requirements.
- If you are applying to an engineering position and are qualifying based on possessing a current Professional Engineer (PE) license, or passing the Engineer in Training (EIT) exam, please provide a copy of PE license or written documented proof of passing the EIT.
- If you have previously held a government position in the same series as this position, you may be able to provide an SF-50 showing that you have already qualified and worked in the federal service in this series.
VETERANS: Your last DD214, Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. it need not be official.
- If you are applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214.
- If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required.
- If you are applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act(VEOA) (https://www.fedshirevets.gov/job/shav/#veoa), you need to provide a copy of your last DD214,which verifies your military service dates, reason for separation, and eligibility for consideration under the Veterans Employment Opportunity Act.
NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.

DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85 or falling in the Gold Category) and provide all of the following documents:
- your most recent performance appraisal,
- the proof of eligibility letter from the Agency, and
- your most current SF-50, displaying current series and grade.
LMWFA APPLICANTS: If seeking eligibility consideration to DOT internal vacancies under the Land Management Workforce Flexibility Act (LMWFA) (https://www.gpo.gov/fdsys/pkg/CRPT-114srpt123/html/CRPT-114srpt123.htm), you must provide ALL of the following:
APPOINTMENT SF-50’s which verify grade, initial appointment type as competitive, and length of appointment; PLUS termination SF-50’s that indicate termination reason and length of appointment (LMWFA eligibles only) PERFORMANCE APPRAISAL DOCUMENTATION for each period of service. (LMWFA eligibles only)

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.
- To begin, click the "Apply Online" button on the job announcement posting.
- Follow the directions to register, submit all required documents and complete the assessment questionnaire.
- You may review your saved application(s) at https://my.usajobs.gov.
If you are having difficulty applying online, please contact the DOT Automated Staffing Office during regular business hours (8:00 a.m. to 4:00 p.m. ET) at (202) 366-1298. You may also email us at Transjobs@dot.gov.
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Agency contact information

Automated Staffing Office

Phone

202-366-1298

Fax

000-000-0000

Email

TRANSJOBS@dot.gov

Address

DOT, OFFICE OF THE SECRETARY
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, District of Columbia 20590
United States

Next steps

You may check your application status by logging into USAJobs.com. (Select "My USAJOBS" and click "Applications"). Within two weeks of the closing date, a Human Resources Specialist will evaluate your application. Ratings will be determined based on the documents and information received by the closing date. Qualified candidates will be assigned a category, not including points that may be assigned for veterans' preference. If the vacancy is advertised under status, your application will be scored on a scale between 70 - 100. The most highly qualified candidates are then referred to the hiring manager for further consideration. If the vacancy was advertised under category rating, then the appropriate veteran's preference will be applied. If you are selected for an interview, we will contact you directly. Once the position is filled, we will notify all applicants of their final status.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Help

The following is a list of documents that are only required based on the type of position and consideration for which you are applying. Please review each of the following sections to determine which, if any, additional documents you need to provide with your application.

TRANSCRIPTS - Transcripts are REQUIRED if there is a stated education requirement for the series OR if you are substituting education for experience. The transcripts need not be official, but must show that you meet the stated education requirements, including specific major or class requirements.

If you are applying to an engineering position and are qualifying based on possessing a current Professional Engineer (PE) license, or passing the Engineer in Training (EIT) exam, please provide a copy of PE license or written documented proof of passing the EIT.
If you have previously held a government position in the same series as this position, you may be able to provide an SF-50 showing that you have already qualified and worked in the federal service in this series.

VETERANS: Your last DD214, Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. it need not be official.

If you are applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214.
If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required.
If you are applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act(VEOA) (https://www.fedshirevets.gov/job/shav/#veoa), you need to provide a copy of your last DD214,which verifies your military service dates, reason for separation, and eligibility for consideration under the Veterans Employment Opportunity Act.

NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.

DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85 or falling in the Gold Category) and provide all of the following documents:

your most recent performance appraisal,
the proof of eligibility letter from the Agency, and
your most current SF-50, displaying current series and grade.

LMWFA APPLICANTS: If seeking eligibility consideration to DOT internal vacancies under the Land Management Workforce Flexibility Act (LMWFA) (https://www.gpo.gov/fdsys/pkg/CRPT-114srpt123/html/CRPT-114srpt123.htm), you must provide ALL of the following:
APPOINTMENT SF-50’s which verify grade, initial appointment type as competitive, and length of appointment; PLUS termination SF-50’s that indicate termination reason and length of appointment (LMWFA eligibles only) PERFORMANCE APPRAISAL DOCUMENTATION for each period of service. (LMWFA eligibles only)

Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.

To begin, click the "Apply Online" button on the job announcement posting.
Follow the directions to register, submit all required documents and complete the assessment questionnaire.
You may review your saved application(s) at https://my.usajobs.gov.

If you are having difficulty applying online, please contact the DOT Automated Staffing Office during regular business hours (8:00 a.m. to 4:00 p.m. ET) at (202) 366-1298. You may also email us at Transjobs@dot.gov.

Agency contact information

Automated Staffing Office

Phone: 202-366-1298
Fax: 000-000-0000
Email: TRANSJOBS@dot.gov
Address: DOT, OFFICE OF THE SECRETARY
Submit Application and Documents Online
1200 New Jersey Ave SE / HAHR - 50
Washington, District of Columbia 20590
United States

Next steps

You may check your application status by logging into USAJobs.com. (Select "My USAJOBS" and click "Applications"). Within two weeks of the closing date, a Human Resources Specialist will evaluate your application. Ratings will be determined based on the documents and information received by the closing date. Qualified candidates will be assigned a category, not including points that may be assigned for veterans' preference. If the vacancy is advertised under status, your application will be scored on a scale between 70 - 100. The most highly qualified candidates are then referred to the hiring manager for further consideration. If the vacancy was advertised under category rating, then the appropriate veteran's preference will be applied. If you are selected for an interview, we will contact you directly. Once the position is filled, we will notify all applicants of their final status.

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Staff Assistant, GS-0301-11/12 (Open to All U.S Citizens) AW

Summary

Overview

Open & closing dates

Salary

Pay scale & grade

Location

Travel Required

Relocation expenses reimbursed

Appointment type

Work schedule

Service

Promotion potential

Job family (Series)

Supervisory status

Announcement number

Control number

This job is open to

Duties

Who May Apply

This job is open to…

Requirements

Conditions of Employment

Qualifications

Additional information

How You Will Be Evaluated

If you are relying on your education to meet qualification requirements:

Agency contact information

Next steps

Required Documents

If you are relying on your education to meet qualification requirements:

How to Apply

Agency contact information

Next steps

Fair & Transparent