BYLAWS OF THE FAIRFAX COUNTY POLICE CIVILIAN REVIEW PANEL

Draft of June 5, 2017

ARTICLE I. NAME1

The name of this organization is the Fairfax County Police Civilian Review Panel.

ARTICLE II. PURPOSE

The Board of Supervisors, pursuant to Virginia law, established the Panel on December 6, 2016,
to enhance police legitimacy and to build and maintain public trust between the FCPD, the
Board of Supervisors and the public. The Panel will:

A. Review certain Investigations to ensure the thoroughness, completeness, accuracy,

objectivity, and impartiality of the Investigations;

B. Provide an independent process for commencing an Initial Complaint against the

FCPD or its officers; and

C. Make recommendations on law enforcement policies and practices as they pertain

. to case reviews to assist the FCPD Chief of Police ("Chief") and Board of Supervisors
in policy review.

The Panel shall report directly to the Board of Supervisors.

ARTICLE III. COMPOSITION OF THE PANEL AND TERM OF OFFICE FOR PANEL MEMBERS

A. Composition and Qualifications.

1. The Board of Supervisors shall appoint each Panel Member.

2. The Panel shall be comprised of nine Fairfax County residents with expertise and experience
relevant to the Panel's responsibilities. At least one Panel Member shall have prior law
enforcement experience other than as a member of the FCPD or the FCSO.

3. The Board of Supervisors shall endeavor to create an independent and fair body giving due
consideration to the following factors, among others it may choose: community and civic
involvement; diversity; law enforcement and/or criminal investigative experience;

1 Certain terms used in these Bylaws are defined in the attached Exhibit A incorporated herein
by this reference.

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 reputation in the community; geographical representation; and other factors designed to
ensure a balanced Panel representative of Fairfax County.

4. No Panel Member may be a current employee of Fairfax County, a current or former

member of the FCPD or the FCSO, have a relative (i.e., an immediate or extended family
member) who is a member of the FCPD or FCSO, hold public office, or be a candidate for
public office.

AB. Terms of Service.

1. Panel Members shall be appointed for three year terms, except for the inaugural Panel
(which shall have terms as described below) and may be appointed to no more than two
consecutive terms.

2. Panel Member terms shall be staggered. ,

3. With respect to the inaugural Panel, three Panel Members shall be appointed for three-year
terms, three Panel Members shall be appointed for two-year terms and three Panel
Members shall be appointed to a one-year term.

4. The Panel Members of the inaugural Panel are eligible to be appointed to a second three-
year term upon expiration of the Panel Member's initial term.

C. Resignations, Removals and Vacancies.

1. Panel Members serve at the pleasure of the Board of Supervisors.

2. The Chair shall notify the Board of Supervisors if a Panel Member is absent from three
consecutive Panel meetings or is absent from five Panel meetings in any calendar year
(unless the absence is for good reason as determined by the Chair).

3. Any Panel Member may resign from the Panel at any time by delivering written notice of
termination to the Board of Supervisors with a copy to the Chair. The resignation will be
effective upon receipt, unless an effective date of the resignation is specified in the notice.

4. The Board ol Supervisors may appoint a new Panel Member for the unexpired Panel
Member term resulting from a vacancy that occurs for any reason.

ARTICLE IV. CHAIR, VICE CHAIR, OTHER OFFICERS AND COMMITTEES

Br A. The Initial Chair and Vice-Chair.

The Board of Supervisors may choose to designate one of the Panel Members as the initial
Chair. At a time agreed by the Panel Members, the Panel shall elect the initial Vice-Chair.

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 r B. Succession; Annual Election of Officers; Vacancies.

1. Unless the Panel Members agree otherwise, the Vice-Chair shall succeed to the Chair
position upon expiration of the Chair's term.

2. Panel Members shall elect the Vice-Chair and other officers (as determined by the Panel
Members) who shall be responsible for those functions as assigned by the Panel and the
Chair.

3. All Panel officers shall be elected at the first meeting of each calendar year. Terms of office
for Panel Officers shall be for one year, effective March 1st of each calendar year.

4. No Panel Member may serve more than one, one year term as Chair.

5. If there is an officer vacancy, the Panel may elect a replacement officer at any time after
the vacancy occurs to serve the balance of the unexpired term.

6. Before the election of any replacement officer, the Chair or Vice-Chair shall provide the
Panel Members with at least two weeks written notice of the proposed election before the
meeting at which the replacement is to be elected.

7. Election of Panel officers must take place in a meeting duly called as provided for in Article
V.

C. Duties of the Chair and Vice-Chair.

1. The Chair shall:

(a) Preside over all Panel meetings at which the Chair is present;
(b) Act as a liaison between the Panel and (i) the Board of Supervisors, (ii) the FCPD, and (iii)
the Auditor, as needed;
(c) Serve as the Panel's official spokesperson;
(d) Oversee the preparation of the Panel's annual report described in Article IX.B;
(e) Perform any other duties as the Panel may delegate; and
(f) Delegate any of these duties to other Panel Members.

2. The Vice-Chair shall:

(a) Preside over Panel meetings in the absence of the Chair; and
(b) Perform any other responsibilities delegated by the Chair or requested by the Panel.
(c) Panel Committees.

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The Panel may establish as many committees as the Panel deems necessary to perform the
Panel's duties. All Panel committee meetings shall comply with the notice and other
requirements of VFOIA.

ARTICLE V. QUORUM, VOTING AND MEETINGS

A. Quorum.

At any Panel meeting, the presence of five Panel Members shall constitute a quorum. Any
Panel meeting may be adjourned from time to time by a majority of the votes cast upon the
question, whether or not a quorum is present, and the meeting may be held as adjourned
without further notice.

B. Voting.

The vote of a majority of Panel Members present at a meeting with a quorum is necessary for
the Panel to take an action. Notwithstanding the previous sentence, the affirmative vote of a
majority of all Panel Members is required to approve Panel Findings or the Annual Report. All
votes of Panel Members shall be taken during a public meeting, and no vote shall be taken by
secret or written ballot or by proxy. All Panel Members who are present at a meeting, including
the Chair, may vote at any meeting.

C. Meetings.

1. The Panel shall meet as often as necessary to conduct Panel business.

4t 2. All Panel Meetings shall bo conducted in accordance with VFOIA, and, except for
closed sessions, all Panel Meetings shall be open to the public.

5r3. All Panel Meetings shall be preceded by a Panel Meeting Notice, and, except for
emergency Panel Meetings, a Panel Meeting Notice shall be published at least three
working days before the Panel Meeting. Notice, reasonable under the circumstances for
emergency Panel Meetings, shall be given contemporaneously with the notice provided to
Panel Members.

t4. Panel Meeting Notices shall be:

(a) provided to the Office of Public Affairs for posting at the Government Center and on
the County Internet site, and
(b) placed at a prominent public location by the Clerk of the Board of Supervisors.

7v5. All Panel Meetings shall be conducted in:

(a) places that are accessible to persons with disabilities,

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 (b) public buildings whenever practical; and
(c) accordance with Robert's Rules of Order, Newly Revised (except as otherwise provided
by Virginia law or these Bylaws).

gr6. Except as specifically authorized by VFOIA, no Panel Meeting shall be conducted through
telephonic, video, electronic, or other communication means where the Panel Members are
not all physically assembled to discuss or transact public business.

Or7. At any Panel Meeting, at least one copy of the agenda and, unless exempt from
disclosure under VFOIA, all materials furnished to Panel Members shall be made available
for public inspection at the same time the documents are furnished to the Panel Members.

Any person may photograph, film, record, or otherwise reproduce any portion of a
Panel Meeting required to be open, but no person broadcasting, photographing, filming, or
recording any open Panel Meeting may interfere with any of the proceedings.

34t9. The Panel shall keep minutes of its Panel Meetings, and those minutes shall include:

(a) the date, time, and location of each meeting;

(b) the Panel Members present and absent;

(c) a summary of the discussion on matters proposed, deliberated, or decided; and

(d) a record of any votes taken.

j^rlO. The Panel meeting minutes are public records and subject to inspection and copying by
citizens of the Commonwealth or by members of the news media.

ARTICLE VI. PANEL AUTHORITY TO REVIEW INVESTIGATIONS AND REVIEW PROCEDURES

A. Scope of Panel Review Authority.

1. The Panel shall review Investigations to ensure their thoroughness, completeness,

accuracy, objectivity, and impartiality where (1) the subject matter of an Investigation is an
allegation of "abuse of authority" or "serious misconduct" by a FCPD officer, and (2) a
Review Request is filed. The Panel shall not review:

(a) alleged misconduct that is subject to the exclusive review by the Auditor; .
(b) any Complaint related to an incident that occurred before December 6, 2016;
(c) an Initial Complaint that is filed more than one (1) year after the date of the incident
that is the subject of the Investigation (unless the Panel determines that there is
good cause to extend the filing deadline);

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 (d) a Review Request filed more than sixty (60) days after the date of the notice sent to
the complainant by the FCPD informing the complainant of the Investigation's
completion (unless the Panel determines that there is good cause to extend the
filing deadline); or
(e) a Complaint concerning matters that are subject of a pending criminal proceeding in
any trial court, amending or anticipated civil proceeding in any trial court (as
evidenced by a Notice of Claim or filed complaint),. or any administrative proceeding.
until any such proceeding is completed (excluding appeals).

fe}2. The Panel may act on a Review Request after the trial court has ruled in any such
civil or criminal proceeding, even if the trial court's judgment has been appealed. The
Panel shall not act on any Review Request that is the subject of an administrative
proceeding until any administrative appeals are resolved.

Where a Complaint alleges misconduct within both the Panel's scope of

authority and the Auditor's scope of authority, the Panel and the Auditor shall each
conduct a review of the Investigation within their requisite scope of authority. The
Auditor and Chair shall coordinate the work of the Panel and Auditor to ensure efficient
use of resources and avoid duplication of effort. If the matter cannot be divided
between the Auditor and the Panel in an efficient manner, then the Auditor shall
conduct the review of all portions of the investigation.

3A. if there is a The Board of Supervisors shall resolve any conflict in the scope of
authority between the Auditor and the Panel, then the matter shall be resolved by the
Auditor, if the Auditor and the Panel arc Liable to resolve the conflic-fe

B. Definition of "abuse of authority" or "serious misconduct".

For purposes of determining the Panel's authority to review an Investigation, "abuse of

authority" or "serious misconduct" by an FCPD police officer includes, but is not limited to:

(i) the use of abusive racial, ethnic or sexual language or gestures;

(ii) harassment or discrimination based on race, color, sexual orientation, gender,
religion, national origin, marital status, age, familial status, immigration status or
disability,
(iii) acting in a rude, careless, angry, retaliatory or threatening manner not necessary for
self-defense;
(iv) reckless endangerment of detainee or person in custody;
(v) violation of laws or ordinances; or
(vi) other serious violations of Fairfax County or FCPD policies or procedures, including
the FCPD Cannon of Ethics, that occur both on or off duty.

C. The Complaint.

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 L Content and Filing of a Complaint.

(a) An Initial Complaint and a Review Request shall be in writing and shall be deemed filed
when delivered to: [insert appropriate address and method of filing]

(b) A Complaint shall contain:

(i) identifying information for the person filing the Complaint;

(ii) a statement describing the reasons for the Review Request, unless the Complaint is
an Initial Complaint;
(iii) the specific police behavior of concern;
(iv) a description of the incident in which the behavior occurred; and
(v) a list of the names, addresses and phone numbers of all witnesses to or persons with
knowledge of the incident known by the complainant.

(c) The Panel shall immediately forward an Initial Complaint to the FCPD for investigation
[insert the appropriate FCPD contact]. The FCPD shall complete its investigation and
provide an Investigation Report to the Panel within sixty (60) days. The Panel may-shall
extend the 60-day period upon request of the Chief to protect an ongoing criminal or
internal administrative investigation, or for other good cause, with notice to the
complainant and the Board of Supervisors.

2. Initial Disposition Notice.

(a) The Panel shall conduct an initial review of each Review Request and may conduct the
initial review as a committee of the whole or establish a subcommittee of at least three
Panel Members (with rotating membership) to conduct the initial review.

(b) Within 30 days of Receipt of the Investigation Report, the Panel shall send an Initial
Disposition Notice to the complainant with the Panel's determination of its authority to
undertake a review of the subject Investigation.

(c) The Panel will determine if the Panel has authority to review the subject Investigation
taking into account whether the underlying Complaint:

(i) is timely filed; or

(ii) is a Review Request of alleged misconduct that is subject to exclusive review of the
Auditor.

(d) If the Panel determines that the Panel does not have authority to review the subject
Investigation, the Initial Disposition Notice shall state the reasons for the Panel's
decision.

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 (e) Where the Panel finds that a review of the subject Investigation is warranted, the Initial
Disposition Notice shall include a description of the review process, a deadline for
completion of the review, and a date for the Panel Review Meeting.

(f) If the underlying Complaint alleges police misconduct that requires the Auditor's
review, the Panel shall (i) promptly forward the matter to the Auditor and (ii) send an
Initial Disposition Notice to the complainant explaining the reasons for the referral.

Or D. Pending Proceedings.

1. If at any point in the review process the Panel learns that the matters of a Review
Request are the subject of pending criminal proceeding in any trial court, a_pending or
anticipated civil proceeding in any trial court (as evidenced by a Notice of Claim or filed
complaint), or any administrative proceeding (except appeals), the Panel shall:

(a) suspend its review;

(b) defer the review pending resolution of the criminal, civil or administrative proceeding by
the trial court;
(c) notify the complainant and the Board of Supervisors, in writing, of any deferrals; and
(d) track any deferred matter and notify the complainant and the Board of Supervisors once
the proceedings are closed and the request for review may proceed.

2. The panel may request assistance of Counsel, the Auditor, the Chief, or the County
Attorney in making its determination that matters of a Review Request are the subject of
pending proceedings.

3. The Panel may act on a Review Request after the trial court has ruled in any such civil or
criminal proceeding, even if the trial court's judgment has been appealed. The Panel
shall not act on any Review Request that is the subject of an administrative proceeding
until any administrative appeals are resolved.

E. Panel Meetings to Review Investigations.

1. Additional Requirements for Panel Review Meetings.

In addition to the requirements for Panel Meetings generally set forth in Article V.C., Panel
Review Meetings shall be conducted as follows:

(a) The Panel may convene a Panel Review Meeting to review an Investigation as to which a
Review Request has been submitted within sixty (60) days of Receipt of the investigation
Report.

(b) The Panel Review Meeting Notice shall not only comply with Article V.C.4., but shall also
include a statement inviting any person with information about the Investigation or the

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 incident that is the subject of the Panel Review Meeting to submit the information in
writing to the Chief or the Auditor.

(c) Notwithstanding Article V.C.4, Panel Review Meeting Notices shall be published and sent to
Panel Members, the FCPD Internal Affairs Office, the County Attorney's Office, and the
complainant at least fourteen (14) days before the Review Meeting.

(d) The Panel may conduct as many Panel Review Meetings as the Panel deems necessary to
complete the requested review.

j4Ue) The Panel shall not take sworn testimony or receive factual evidence.

fe4(f) At a Panel Review Meeting, the complainant shall have the opportunity to state the
reasons for filing the Review Request, and the Panel may ask questions of the complainant
regarding those reasons.-Pe+sefvs-v -.Tews d~a e~, -:r'-~atk3-

- r-t-^^se-ftersons regar4fftg
#^9se-Feaseftft- The Panel shall submit to the FCPD contact information for those persons
who were not interviewed with a request for further investigation of the matters under
review.

ff)-(g) At the request of the Panel, an FCPD representative knowledgeable of the Investigation
under review shall appear before the Panel at a Panel Review Meeting (as determined by
the Panel) to review and answer questions from the Panel about the Investigation, including
all findings of fact, evidence collected and received, witness statements and action taken or
not.

felfh) At the Panel's discretion, it may request further investigation by the FCPD, and the FCPD
shall, within a reasonable time, conduct further investigation and provide to the Panel a
supplemental report that details the findings of the additional investigation.

(i) Translation services will be provided for a complainant or other person that needs
translation assistance to present to the Panel or respond to questions from Panel Members.

2. Closed Sessions, and Confidential Matters During Panel Review Meetings.

(a) The Panel may conduct portions of any Panel Meeting (including Panel Review Meetings) in
closed session, so long as the purpose for and conduct of the closed session is consistent
with VFOIA.

(b) Any statement made by a FCPD police officer to the FCPD that the FCPD required under the
provisions ofGarrityv. New Jersey, 385 U.S. 493 (1967), shall not be disclosed in public.
The Panel shall have confidential access to the entire statement for its review. Unless the
FCPD officer consents to the public release of the entire statement given during an

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 Investigation, the FCPD representative(s) presenting information to the Panel on a
Complaint may publicly state only that the officer admitted or denied the allegation.

(c) Panel Members shall not reveal the identity of (i) any juvenile, or (ii) victim of sexual
assault (unless authorized to do so by the victim in writing).

(d) Each Panel Member who reviews a FCPD officer's personnel record or a FCPD internal
administrative investigative case file shall sign a Notice of Confidentiality affirming that the
file and case record is a personnel record that shall not be disclosed to anyone or copied.

(e) If information subject to the Panel's review concerns an identifiable juvenile, the requested
information shall first be forwarded to the County Attorney's Office for possible redaction
in conformance with Code of Virginia 16.1-301, as amended.

F. Disposition of Review Requests.

1. Timely Completion.

(a) The Panel shall complete the review of an Investigation and issue a public written report
detailing the Panel Findings (defined below) within ninety (90| days of Receipt of the
investigation Report.

(b) The Panel may extend the deadline for completion for good cause. The Chair shall report
all deadline extensions (and the reason for the extension) to the Board of Supervisors. The
Panel shall send written notice to the complainant, if the deadline for completion is
extended. The notice shall include an approximate date for completion.

2. Panel Findings.

(a) Upon completing a requested Investigation review, the Panel may reach one of the
following Panel Findings:

(i) Concur with the findings and determination detailed in the Investigation Report;
(ii) Advise the Board of Supervisors that the findings are not supported by the information
reasonably available to the FCPD and recommend further review and consideration by
the Chief; or
(iii) Advise the Board of Supervisors that, in the Panel's judgment, the Investigation is
incomplete and recommend additional investigation.

(b) If the Panel Finding is either (ii) or (iii) above, the Board of Supervisors may direct the Chief
to take further action as the Board of Supervisors deems appropriate.

(c) A majority of the appointed Panel Members must concur in the Panel Findings for the
Panel Findings to be the authorized conclusion of the Panel.

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 (d) The Chair may assign to one or more Panel Members concurring in the conclusions of the
Panel Findings the responsibility for drafting the Panel's final review report that shall be
sent to the complainant, the Board of Supervisors, the Chief and the Auditor.

ARTICLE VII. RECOMMENDATIONS FOR REVISIONS TO FCPD POLICIES, TRAINING AND

PRACTICES

A. Review of Law Enforcement Policies and Practices. .

1. Based on the Panel's review of Investigations, the Panel may-recommend to the Chief and
the Board of Supervisors revisions to FCPD policies and practices that the Panel
concludes are needed.

2. The Panel may conduct Public Comment Meetings to assist the Panel in making
recommendations for policy and practice changes to the Chief and the Board of
Supervisors.

B. Meetings with the Auditor.

The Panel may meet periodically with the Auditor concerning the findings and
recommendations of the Auditor as to use of force cases so that the Panel can provide the
Panel's view to the Board of Supervisors and the Chief as to changes in policies and
practices that may be warranted.

ARTICLE VIII. OTHER DUTIES OF PANEL MEMBERS

A. Training.

All Panel Members shall complete all training mandated by the Board of Supervisors, which
may include police ride alongs. The Panel shall determine the calendar for the presentation
and completion of the required training. The Panel shall conduct other training as it
determines would be helpful.

B. Confidentiality.

Each Panel Member shall maintain the confidentiality of all confidential or privileged
information that Panel Members receive during service on the Panel.

C. Conflicts of Interest.

Panel Members shall avoid conflicts of interest with the provisions of Chapter 31- State and
Local Government Conflict of Interests Act, Virginia Code 2.2-3100, etseq. A Panel
Member shall consult with counsel to the Panel if the Panel Member believes that the Panel

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 Member has or may have a conflict of interest with respect to a matter that the Panel will
consider. A Panel Member with a conflict of interest shall not participate in or vote on the
matter.

D. Communications.

1. Only the Chair or the Chair's designee shall make public statements on behalf of the Panel.
The primary means for the Panel to communicate to the public shall be the Panel's written
reports that are approved by a majority of the Panel Members.

2. Except as expressly authorized by the Chair in furtherance of a Panel Member's duties, Panel
Members shall make diligent efforts to avoid individual discussion of a matter before the
Panel with any person with an interest in the matter, including but not limited to a
complainant, a witness to events giving rise to a complaint, or an FCPD officer that is the
subject of a Complaint. The Panel Member shall inform the Chair if any interested party
communication occurs and provide the Chair with any information about the
communication that the Chair requests.

ARTICLE IX. RECORDKEEPING; ANNUAL REPORT

A. Recordkeeping.

1. All Panel meetings, including Panel Review Meetings and Public Comment Meetings,
but excluding closed sessions within a Panel Meeting, shall be recorded and records
maintained in accordance with the Library of Virginia Records Retention and Disposition
Schedule.

2. The Auditor shall maintain a copy of all Complaints together with the reports detailing
the disposition of each Complaint.

B. The Annual Report.

1. The Panel shall prepare the Annual Report describing its activities for the reporting year,
including any recommendations to the Board of Supervisors, Auditor, and the Chief for
revisions to TCPD policies, training, and practices that the Panel concludes are needed.

2. The Annual Report must be approved by a majority of the appointed Panel Members
before the Annual Report is released publicly.

3. The Panel shall deliver the Annual Report to the Board of Supervisors through the
Auditor and the Chair of the Board's Public Safety Committee. The Annual Report shall
then be released to the public.

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 4. The initial Annual Report of the Panel shall be due on March 31, 2018. Subsequent
Annual Reports shall be published in accordance with this section no later than March
1st of each year.

ARTICLE X. COMPLIANCE WITH LAW AND COUNTY POLICY; CONFLICTS OF LAW AND POLICY;
PANEL IMMUNITY
A. Compliance with Law and County Policy.

The Panel and each Panel Member shall comply with all Virginia laws, including, but not
limited to, VFOIA, and the Virginia State and Local Government Conflict of Interests Act,
Virginia Code 2.2-3100 through -3131, as amended, all County ordinances, the Panel
Code of Ethics and with all County policies concerning the activities of its boards,
authorities, and commissions.

B. Conflicts of law and policy.

These Bylaws are not intended to conflict with Laws cr c^-!: es of the Board of Supervisors.
To the extent there is a conflict between any Law or on? ether resolution or matter passed
by the Board, and these Bylaws, the Law or Board action shall govern.

C. Panel Immunity.

Panel Members shall enjoy the protection of sovereign immunity to the extent allowed and
provided under Virginia law whether common law or statutory, including, but not limited
to, the Virginia State Government Volunteers Act, Virginia Code 2.2-3600, etseq., and
the provisions of Virginia Code 15.2-1405.

ARTICLE XI. DUTIES OF THE COUNTY EXECUTIVE AND THE AUDITOR; BOARD OF SUPERVISORS

A. The County Executive.

1. The County Executive shall cause the attendance of any County employee, other than
the involved officer(s), at any Panel meeting whose appearance is requested by the
Panel;-unless the required attendance violates a statutory or constitutional right of the
employee.

2. The County Executive shall cause the submission (from any County agency including the
FCPD) of any relevant documents or other relevant materials requested by the Panel,
including the full FCPD internal administrative investigative case file, unless legal
privilege to withhold exists and is not waived.

B. The Auditor.

The staff of the Office of the Auditor shall provide administrative support for the Panel.

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C. The Board of Supervisors.

1. The Board of Supervisors may conduct a review of the Panel at any time, except that
the initial review shall be conducted within six months of receipt of the Panel's first
annual report.

2. The Board of Supervisors shall ensure the Panel and Panel Members, as necessary,
have the benefit of legal counsel.

ARTICLE XII. EFFECTIVE DATE OF THE BYLAWS; AMENDMENT OF THE BYLAWS

A. Effective Date of the Bylaws.

The Bylaws shall become effective upon approval by the Board of Supervisors.

B. Amendment of the Bylaws.

These Bylaws may be amended by the Panel by adopting the proposed amendment or
amendments and by presenting those proposed changes for approval to the Board of
Supervisors. Any such amendments to the Bylaws shall become effective upon approval of
the Board of Supervisors. ,

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 Exhibit A

DEFINED TERMS

The following terms used in these Bylaws of the Fairfax County Police Civilian Review Panel
mean the following:

Abuse of Authority has the meaning assigned to the term in Article VLB.

Annual Report means the written annual report the Panel shall deliver to the Board of
Supervisors as described in Article IX.B.l.

Auditor means the Fairfax County Independent Police Auditor.

Board of Supervisors means the Board of Supervisors of Fairfax County.

Bylaws means the Bylaws of the Fairfax County Police Civilian Review Board.

Chief means the FCPD Chief of Police. \

Complaint means collectively, unless the context otherwise indicates, an Initial Complaint and a
Review Request.

Counsel means the legal counsel that the Board of Supervisors designates to support the Panel.

FCPD means the Fairfax County Police Department.

FCSO means the Fairfax County Sheriff's Office. .

Initial Complaint means a complaint from any person about the FCPD or its officers that has
been first submitted to the Panel and not the FCPD.

Initial Disposition Notice means the notice that the Panel sends to a complainant detailing the
Panel's disposition of the Review Request after the initial review described in Article VI.C.2.

Investigation(s) means a FCPD internal administrative investigation.

Investigation Report means the completed written FCPD report setting forth the findings of the
Investigation.

Laws means collectively any Virginia or Fairfax County law, ordinance, regulation, resolution, or
other Fairfax County policy duly authorized by the Board of Supervisors.

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Meeting(s) has the meaning assigned to the term in VFOIA and includes work sessions, when
sitting physically, or through telephonic or video equipment, as defined in VFOIA, as a body or
entity, or as an informal assemblage of (i) as many as three Panel Members or (ii) a quorum, if
less than three, of the constituent membership, wherever held, with or without minutes being
taken, whether or not votes are cast, of any public body.

Panel means the Fairfax County Police Civilian Review Panel.

Panel Findings means those conclusions that the Panel can adopt in response to a Review
Request that are delineated in ArticleVI.F.2(a).

Panel Meeting means a meeting of the Panel.

Panel Meeting Notice means the written notice stating the date, time, and location of a Panel
Meeting.

Panel Member(s) means each of the persons that the Board of Supervisors appoints to the
Panel.

Panel Review Meeting means a Panel Meeting where a Review Request is reviewed by the
Panel, including a Panel Meeting where a complainant or FCPD representative is present to
discuss an Investigation.

Panel Review Meeting Notice means the Panel Meeting Notice for a Panel Review Meeting.

Public Comment Meeting(s) means a Panel Meeting open to the public conducted on issues
within the Panel's jurisdiction and on law enforcement policies and practices where the public
is invited to comment on such issues and policies and practices.
piip^^ '"'piiiiiilk
Receipt of the Investigation Report is deemed to occur at the first Panel meeting subsequent to
FCPD making an Investigation Report available to the Panel in response to a Review Request.

Review Request means a person's request for the Panel to review an Investigation.

Serious Misconduct has the meaning assigned to the term in Article VI.B.

VFOIA means the Virginia Freedom of Information Act, as amended from time to time.

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