Huddle simplifies bulk document collection

In any organization teams often waste valuable time requesting, tracking and chasing documents. In the process they can run up against file size and mailbox limitations as well as trying to track who holds and has sent which files.

To help with all this, collaboration specialist Huddle is launching a new File Request feature designed to make the collection of files more secure, and up to 80 percent more efficient.

File requests can be created from within Huddle, adding one or more assignees, specifying the upload location and setting a due date. Requests for multiple files (up to 500 per Huddle Workspace) are easily managed, with the software automatically notifying assignees of new requests.

It's also quick and easy for assignees to respond and discuss requests. Files can be uploaded directly into the browser (with no special software required), where they are automatically added to the desired location. File size limitations are a thing of the past, with uploads of up to 10GB per file supported.

A File Request dashboard provides real-time overviews and the ability to check the status of requests. Assignees are notified once a document is accepted. Projects are kept on track by automated reminders to assignees in the run-up to deadlines. All requests, collected files and associated communication are stored securely in Huddle.

"Collected content goes straight into Huddle, meaning teams can immediately start collaborating; editing in Microsoft Office, controlling versions, making comments and requesting approvals,"  says Huddle's director of product, Luke Taylor. "Critically, File Request inherits the same industry leading security capabilities used across the entire Huddle platform, so sensitive data is no longer at risk due to simple errors like sending files to the wrong email address, losing a USB flash drive, or accidental sharing of printed media."

You can find out more about File Request on the Huddle website.

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