Major Responsibilities:
Records and prepares the minutes of all the proceedings of the Board and ensures their accuracy, safe keeping and confidentiality:
Compile and periodically update of a meetings folder for Board meetings;
Ensures that all Board documents and fillings are kept in accurate and timely;
Ensures that policies are current in their reflection of Board decisions;
Ensures that statutory matters necessary for legal compliance and for consistency with policy governance are known to the Board;
Ensures preparation of reports and follow up on Board decision;
Develop Board agenda in consultation with the Chairperson ;
Facilitate Board communication and ensure that the notice of the Board meetings and the Board papers are sent out according to the Board Management guideline of VF- MFI;
Facilitate Board capacity building / development ;
Review and analyses of reports, and various papers submitted to the Board ;
Prepare the draft action plan and annual budget for Board;
Draft the progress and activity report of the Board;
Takes minutes of monthly, quarterly and special meetings of board subcommittees;
Assist in follows-up of the work of special ad-hoc committee formed by the Board and facilitates their work;
Assist in dissemination special instructions or directives issued from the Board and assist providing advice and clarification on implementation of same;
Carry out any other duties assigned by the Board.
Qualification, Skill and Experience:
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Degree in business and finance, law, secretarial science or other relevant field of study
Minimum of three years of relevant experience
Training on corporate governance, financial directives, banking and microfinance businesses is required
Computer knowledge in Micro Soft Office (Word and Excel) and typing skills in both Amahric and English
Experience in minute recording
Fluency in Amharic and English
Terms of employment: Part time basis
Salary: Negotiable and attractive benefit packages.