Finance Officer

Job Description of Finance Officer - PNGO

KEY INFORMATION OF THE POSITION

Job Title: Finance officer

Location/duty station: Office based position with 30 % field visit

Reports To: Project Coordinator

WVIN Reporting Line: Support service coordinator

Grade/level

Functional Relationship

External: Vendors/Suppliers, government bodies and WVIN

Internal: Project staff and Board Members

POSITION SPECIFICATION: - FINANCE OFFICER

Education and Experience

• Bachelor’s degree or equivalent in accounting / finance with at least one year working experiences in finance and accounting sector .Higher Secondary degree (+2) in accounting and / finance with more than 3years’ experience in Finance and Accounting in Development Sector.
• Bachelor’s Degree in accounting / finance related field with at least a 3 years’ experience in Finance and Accounting in Development Sector.

Knowledge & Skills

• Knowledge of finance/accounting principles and practices
• Knowledge of periodic financial reporting including donor’s reporting
• Knowledge of relevant legislation and regulatory requirements regarding financial and taxation
• Liase with other departments/customers/vendors
• Technical accounting skills includes good computer skills-MS office and proficiency in relevant accounting software
• Knowledge of data management and analysis,
• Maintain confidentiality and integrity
• Effective written and oral communications skills including facilitation, presentation and reporting skills.
• Good interpersonal and strong coordination skills to partner(donor’s) and auditor’s

Work

• Will be required to travel at least 30% of the time

Environment

Willingness to work outside office hours especially when traveling and working with sponsor/donor visits, death/accident cases of registered children, emergencies and assigned by supervisors

Core Capabilities

• Achieving quality results & service.
• Practicing accountability & integrity.
• Communicating information effectively.
• Thinking clearly, deeply & broadly.
• Understanding the Humanitarian Industry.
• Learning for growth & development.
• Maintaining work/life balance & effectiveness.
• Building collaborative relationships.
• Practicing gender & cultural diversity.
• Influencing individuals & groups.

MAIN JOB TASKS AND RESPONSIBILITIES

Process the payment and advance request

• Issue of business / travel advance after proper review and following procedure.
• Settlement of approved advance .
• Payments for suppliers and vendors are processed after reviewing all the supporting documents and risk in time.
• Tax are deducted at source and deposited on time.

Record keeping and reporting

• 100% of vouchers are maintained.
• Data entry in accounting software and data backup done according to the schedule.
• Prepared and submitted Monthly/Quarterly/Half Yearly/Annual Project financial report.
• Prepared variance explanations every month in consultation with project coordinator.
• Prepare a check register and bank reconciliation on a monthly basis.
• Prepare and share financial analysis report to Team, board and donor.

Documentation and Filing

• Monthly file kept in designated place.
• The entire document are approved and verified in time before filing
• Marked paid stamp on all document before filing.
• Retain all vouchers in line with the orderly sequence
• Establish system and maintain log of the filling.
• Prepare documents for internal, external and project audit.

Establish and ensure smooth functioning of Internal control system

• Identify possible financial risk and share
• Ensure smooth functioning of Internal Control Systems to mitigate risk.
• Ensure there is no incident of misappropriation, forgery, theft took place during the reporting period.
• All confidential and important documents should be under lock and key.
• Compliance with retention of documents policy of WVI and host country rules/regulations.
• Ensure implementation of anti-corruption policy
• Staff leaves and benefit records maintained and reported to board.

Procurement management

• Proactively involve in entire procurement process, Purchase request to good received and support in logistic arrangement.
• Establish Long Term Agreements for High Value procurement.

Capacity enhancement and building relations to and with both finance and non-finance staff.

• Be attentive to new initiatives and get into for implementation in coordination with National Office finance department.
• Enhance capacity of others

Professional and performance development

• Contribute to staff meetings and other internal meetings with appropriate content, views and suggestions.
• Performance review completed and development goal achieved.
• Ensure that there should be reduced non value adding activities from the different financial activities
• Increased cost saving contributes to increase in yield to community (Increased cost saving trend in the different activities )