Managing BYOA: How IT Can Reclaim Control
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Two megatrends — the rise of cloud applications and the consumerization of IT — are conspiring to change IT as we know it. And in turn, they are calling into question the value and very relevance of the role of IT, itself. This report is the first in a series of studies designed to explore the state of IT management in today’s “BYO” workplace. Featuring input from nearly 1,400 IT professionals and business professionals, the report focuses on the rapid rise of employee introduced apps, or the bring-your-own-app (BYOA) trend, and explores how consumerized cloud apps have become both a challenge and a blind spot for many IT professionals.
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Managing BYOA: How IT Can Reclaim Control
- 1. Part of the IT Management Research Series Managing applications in the age of BYOA: Reclaiming IT’s strategic role All rights reserved, LogMeIn © 2014
- 2. The world transformed. • The exponential use of personal devices for business • Rising levels of business data rapidly flowing into the cloud • An empowered, connected and highly-mobile workforce • Applications brought in and managed by employees
- 3. “It's become a bit of the 'wild west' with regards to everyone using a different application, and application provider.” - IT manager, Construction, 501-1000 employees
- 4. IT stands at a crossroads. Become a strategic partner • Understand the scale of BYOA • Embrace the Consumerization of Apps • Work with business leaders to define and manage BYOA Sit on the sidelines • Ignore BYOA • Assume it’s all negative • Pretend IT is still in complete control
- 5. The survey. For this study, we explored usage and adoption of employee- introduced applications within companies worldwide and how this has led to a loss of control for IT. • November–December 2013 • Focused on IIT, OIT and non-IT professionals • US, Canada, UK, Ireland, Australia & New Zealand • 1390 total respondents
- 6. The realities of BYOA
- 7. “We don’t currently have a policy. IT should make it a priority to sit down with a company CEO, CFO and IT supervisors to create a policy.” - IT manager, Non-profit, 11-25 employees
- 8. BYOA is here to stay. Base = IIT only LogMeIn App Discovery usage data1
- 9. IT underestimates the scale of BYOA by 7X. Base = IIT only LogMeIn App Discovery usage data1
- 10. Why IT needs to pay attention now. Which of the following (if any) limit your company’s adoption of – or support for – employee introduced applications? Base: IIT only
- 11. Things are only going to get worse. How do you believe that employee use of BYO apps will change over the next five years? Base: IIT only
- 12. BYOA is happening across all app types. How were each of these applications brought into your company? Base = IIT only Companies with employees using BYO application; DK answers excluded
- 13. The drivers of BYOA
- 14. “Generally, the more options that are available, the more the employees turn to the various options. The PROBLEM is the fragmentation. One employee will insist on trying something via 1 app, and another employee will use another app entirely. It’s become a nightmare.” - IT manager, Construction, 501-1000 employees
- 15. Employees just aren’t happy with the apps they’ve been given. Are the BYO apps filling a gap (i.e., there was no solution in place) or being used in addition to existing tech/apps? Base = IIT only, Companies with employees using BYO application; DK answers excluded
- 16. Employees lead, IT follows. How were each of these applications brought into your company? Base = IIT only Companies with employees using BYO application; DK answers excluded
- 17. Even after adoption, IT isn’t fully in control. Since it is now endorsed by the company, are your employees primarily using the free, paid or business versions? Base = IIT only Companies that have adopted BYO application; DK answers excluded
- 18. Employees won’t stop bringing in new apps. For those categories where your company has either adopted an employee-introduced app or provided the app/solution itself, do employees continue to use their own apps in addition to the established solution? Base = IIT Only Companies that have adopted BYO application or provided a company solution; DK answers excluded
- 19. The diminishing role of IT
- 20. “People are not consulting IT anymore. They are just bringing in a device and expecting us to support it. This is something organizations need to adapt to and be more agile.” - IT manager, Service industry, 2500+ employees
- 21. IT admits they’re not focused on apps. How involved are you or others in your IT department in the selection of new cloud or SaaS apps today? Base = IIT only
- 22. Non-IT employees are going rogue. Base = IIT and Non-IT users sync & share only
- 23. Employees don’t feel the need to consult IT. Base = IIT and Non-IT users sync & share only
- 24. IT isn’t even always involved with provisioning apps. Base = IIT pros only, DK excluded
- 26. “It's become a bit of the 'wild west' with regards to everyone using a different application, and application provider.” - IT manager, Construction, 501-1000 employees
- 27. BYOA helps empower today’s workforce. Which of the following describes why employees have introduced cloud storage/file sync and share and collaboration apps into the workplace? Base = IIT only in companies with employees using BYO sync & share and/or collaboration apps
- 28. IT needs to focus on BYOA. What is your current policy on the use of BYO apps for work purposes? Base = IIT only
- 29. Strategic facilitators will be most successful. How are you monitoring the use of BYO apps?
- 30. Reclaiming IT’s strategic role Four ways IT pros can use the findings from this study to help them reclaim their strategic role: 1. Understand the scale and reality of BYOA. 2. Embrace the Consumerization of Apps as a positive that will make workers more productive. 3. Acknowledge that their peers are still figuring out the best route to take with BYOA. 4. Seize the opportunity to define their strategic role within their organization.
- 31. About LogMeIn LogMeIn (Nasdaq:LOGM) transforms the way people work and live through secure connections to the computers, devices, data and people that make up their digital world. Serving over 90,000 customers, LogMeIn’s solution portfolio of cloud services free millions of people to work from anywhere, empower IT professionals to securely embrace the modern cloud-centric workplace, give companies new ways to reach and support today’s connected customer, and help businesses bring the next generation of connected products to market. Founded in 2003, LogMeIn is headquartered in Boston’s Innovation District with offices in Australia, Hungary, India, Ireland and the UK. IT management solutions: LogMeIn’s portfolio of intuitive IT management solutions enable organizations to effectively manage applications, data and devices in the cloud. Our solutions are purpose-built to help IT address the changing needs brought about by the Consumerization of IT, and the accelerating trends of BYOA and BYOD. Manage applications: Manage data: Manage devices: Manage remote access: